Contestant Registration

This page lists the information you will need to provide when you register for the ARC Air Derby. We recommend that you gather the information in advance of registering to make the process go more smoothly. If you entered the ARC Air Derby or traditional air race previously, the form will fill in some (but not all!) information from your most recent entry, which you can then revise.

Contact Information

Contact information is automatically filled in from your account. If you need to change your address, phone numbers or email address, please do so by updating your account information (accessed from your dashboard when you log in).  Additional information requested includes:

• Alternate Email (optional)
• Employer (optional)
• Occupation (optional, but recommended for your bio in the program)
• School Attending (optional, but recommended for your bio in the program)
• Nationality (required)

Contestant Information

• Full Name (required) – all contestant's names must match pilot certificate. For U.S.-certificated pilots, must match name as listed on FAA.gov.
• Nickname (optional) - this is the name that will appear in the program and on all official reports.
• Date of Birth (required)

Aviation Experience

• Certificate # (required) - number on FAA pilot certificate or, if licensed in another country, on certificate from issuing government agency.
• Certificate Grade (required) - choose student, sport, recreational, private, commercial, ATP; if licensed in another country, equivalent grade, if applicable.
• Total Hours (required) - rounded to the nearest whole number.
• Hours PIC (required) - rounded to the nearest whole number. Prior to ARC Air Derby registration, the Team pilot will need to show evidence of minimum 50 hours PIC in airplane type being flown.
• Last Flight Review Date (warning if left blank) - the date of your last flight review, rating or certificate issued.
• Do you have an instrument rating?
  • Check Yes or No (required).
  • If yes, is it current? - check Yes or No.
• Medical Date (warning if left blank) - the date of your last medical exam. Students and sport pilots are not required to have a medical or medical date. If licensed in another country, equivalent documentation.
• Medical Class - same criteria as medical date. Choose from 1st, 2nd, 3rd, or BasicMed. If licensed in another country, equivalent documentation.

Certificates and Ratings

• Ratings (required unless you are a Student Pilot). Choose one or more from these options: ASEL, ASES, AMEL, AMES. (If you are flying an airplane that does not fit into one of these four selections, please use AMES).
• Flight Instructor, other airman certificates and authorizations, other pilot certificates, other ratings and endorsements - appropriate endorsements for airplane flown are required. All others are optional, but recommended for your bio in the program.

Affiliations

• Are you a member of the Ninety-Nines? (optional) - you can choose Not a Member, Unaffiliated, or your Section/Chapter.
• Are you a member of Women in Aviation? (optional) - you can choose Not a Member, Unaffiliated, or your Chapter.

Biographies

The following information is required and will be used by ARC Air Derby editors to create your personal bio in the ARC Air Derby Program.  Because of space considerations, the online entries for these questions are pre-set to allow a maximum of 300 characters. But we want to know about you, so if you enter less than 250 characters, the form will encourage more!

What interests contestants and ARC Air Derby fans most are your experiences in aviation and the reasons why you are flying the ARC Air Derby. Giving your credentials and a few entertaining anecdotes about flying are a great way for readers to get to know you. Information about your career, professional credentials, hobbies, and other interests will round out the picture. Listing your credentials and charitable involvement is fine; using the ARC Air Derby program to promote your business or other organizations is not.

Tell us about your other flight experiences, such as additional certificates, ratings like seaplane, tailwheel, helicopter, balloon, glider, jet. And tell us about other family members who are pilots.

• Your occupation and career experience (minimum 140 characters)
• Why are you flying the Derby? (minimum 50 characters)
• Humorous experience in a prior Air Race Classic/ARC Air Derby event (no minimum)
• Hobbies, interests or information about yourself that you would like to share (minimum 140 characters)

Emergency Contact

• Name and address of an emergency contact (required)
• Primary Emergency Phone (required)
• Alternate Emergency Phone (optional)

Sponsors

You can list the names of up to 6 sponsors (optional). These names will be included with your bio in the program, space permitting.

Upload Files

Please upload the requested files, in pdf or jpg format. You can upload your documents as a single file, or individual files, whatever you find most convenient. Just make sure that they are legible, for review by Entry Administration.

• Documents (required):
  • Pilot License (front and back) (required)
  • Medical (if you have a medical, then it is required)
  • Photo ID (required) - you can use your driver's license, passport, or other government-issued photo identification
  • Logbook Endorsements (if requestedl). Entry Administration may ask you to upload a copy of a logbook endorsement. This might be your recent instrument experience, or proof of currency, and depending on the airplane you will be flying, Entry Administration may ask you to upload a copy of your logbook endorsement showing tailwheel, multiengine, or other signoffs.
• Safety Course Certificates (required) -  Once your Team is accepted, you will be asked to complete required Safety Courses. Use this area to upload your certificate(s) of completion.
• Release of Liability (required) - If a contestant is under the age of 18 at the time of registration, a completed  C-02c Release of Liability Parental Consent Derby must be uploaded during the contestant registration process. Contestants over the age 18 must upload  C-02b Release of Liability Derby.

Save, Review, and Submit

You can save your information as often as you like. That way you can correct the information or go off to find the information and return to resume your work. When you are ready, your account dashboard will show the "Review" button. The review process will display errors or warnings of possible missing/incorrect information, and you will have another opportunity to edit your registration. When there are no more errors (but perhaps some warnings and notifications of missing data), you can then "Submit" your registration.

***Make sure you have read the ARC Air Derby Rules! Failure to abide by ARC Air Derby Rules and Procedures may result in penalties, fines and/or disqualification.***

Once submitted, your registration will be reviewed by Entry Administration. She will either email questions/further instructions, or change your Contestant Registration status to "Accepted." When your ARC Air Derby registration has been "Accepted," the button for Team registration will become available in your dashboard.

Questions?

If you have questions, email ARC Entry Administration, and she will answer promptly.